Objective
To administer and provide guidelines to employees on domestic travel.
1.
Scope and
coverage
All employees i.e. probationers and permanent nature and also the
trainees across the branches are covered under this policy.
2.
Applicability
This policy will apply to the existing employees and employees who may
join in future.
3.
Eligibility
A. Travel
No
|
Particulars
|
Mode of travel
|
Major cities
|
Other cities
|
|||
To Destination
|
At Destination
|
L&B
`
|
M
`
|
L&B
`
|
M
`
|
||
1
|
Managers
|
Air/First AC
|
Taxi
|
-
|
-
|
-
|
-
|
3
|
HODs
|
Sleeper class
|
Auto
|
-
|
-
|
-
|
-
|
4
|
Others
|
Sleeper class/ Bus
|
Bus
|
-
|
-
|
-
|
-
|
Major cities: Chennai, Mumbai, Delhi, Kolkota,
Bangalore.
L&B
: Lodging and boarding
M :
Miscellaneous
(i) Obtaining Travel
Authorization: Employees who are
required to travel must submit a requisition and obtain pre-trip authorization from
their manager. Wherever the travel takes place within a distance of
100-150 kms., the employee shall make arrangements on his own and keep the
Administration department informed. All outstation travel must be planned well
in advance, so as to facilitate to obtain confirmed tickets.
(ii) Officers
should issue required trip authorization letter to the employee to be
authorized to travel for official purposes including marketing.
(iii)
Accounts department is authorized to issue required
travel advance based on the trip authorization letter.
4.
Other
conditions.
(i) Employees
nominated for residential training programs /conference/ seminar outside, will
be eligible only incidental expenses.
(ii) The above
Boarding and Lodging eligibility includes laundry expenses, newspaper, mineral
water, etc.
(iii) The boarding
eligibility applies only when the travel is made for more than 12 hours. The rates will apply as per the eligibility
at the destination centre. Whenever the travel is made less than 12 hours, only
the incidental expenses viz. breakfast, lunch or dinner, coffee/tea expenses
alone can be depending upon starting and arrival time.
(iv) Within the
city limits, the employee is eligible for petrol expenses @ `. <>
per Kilometer.
(v) For
routine travelling within city limits, auto-charge cannot be allowed.
(vi) Drivers
are eligible for a daily bata of `. <> for outstation travelling.
5.
Submission
of bills and Accounting
(i) On return
from the tour, employees must submit their TA bills within five days from the
date of reaching the station along with approved trip authorization letter,
necessary tickets, vouchers, bills, etc. in original to accounts department
through concerned department head.
(ii) Official
Telephone expenses can be paid in full, provided the vouchers for the same are
submitted.
(iii) Employees
may take cash advance on account of outstation travel and submit the bills along
with necessary vouchers duly authorized by the concerned Manager/ Functional
Head.
(iv) Bills submitted more than the eligibility will not be
allowed.
(v) If any
employee is traveling with his colleague, senior, any expenses incurred jointly
should be claimed only by the Senior Employee.
(vi) The TA bills
shall be verified by the accounts department.
Accounts department is authorized to deduct the expenses incurred which
are not in line with the policy.
6.
Review and
amendment
Management shall review this policy periodically and amendments
required, if any, shall be made accordingly.
7.
Residual
Power
This policy is basically guidelines and the management reserves the
right to withdraw / modify to suit organization’s philosophy at any time
without assigning any reason whatsoever.
8.
Effective
The scheme shall come in to force from the date of circular which
implement this travel policy.
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