Letter Heads, Bills, and notices of every company should contain its Corporate Identity Number (CIN)

According to Section 12 (3)(c) of the Companies Act, 2013, a company should get its name, address of its registered office and the Corporate Identity Number along with telephone number, fax number, if any, e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications. So It is mandatory to include CIN of every company in its letter heads and bills.

This Section mainly deals with Registered Office of the company. Important points are: 1.   From the fifteenth day of its incorporation and at all times thereafter, a company should have a registered office. 2.   The company shall furnish to the Registrar of Companies verification of its registered office within a period of thirty days of its incorporation. 3.   Every company should paint or affix its name, and the address of its registered office, and keep the same painted or affixed, on the outside of every office or place of business. 4.   Name should engraved in legible characters on its seal 5.   Name, address of its registered office, the Corporate Identity Number, telephone number, fax number, e-mail and website addresses, should be printed in all its business letters, billheads, letter papers and in all its notices and  other official publications; 6.   Name printed on hundies, promissory notes, bills of exchange. 7.   If the company has changed its name or names during the last two years, it shall paint or affix or print, along with its name, the former name or names so changed during the last two years 8.   Notice of every change of the situation of the registered office should be given to the Registrar within fifteen days of the change.   9.   No company shall change the place of its registered office from the jurisdiction of one Registrar to the jurisdiction of another Registrar within the same State unless such change is confirmed by the Regional Director

Sub Section 8 of the Section 12 provides the penalty for the default of this Section as any default is made in complying with the requirements of this section, the company and every officer who is in default shall be liable to a penalty of one thousand rupees for every day during which the default continues but not exceeding one lakh rupees

The new Act is expected to be come into force with effect from 01 April, 2014